Beyond the Basics: Unpacking the Purchase Order Puzzle in NetSuite
Currently established solutions for processing NetSuite Purchase Order Acknowledgments include the Vendor Center, EDI integrations and API integrations. These solutions each come with their own set of challenges. Let’s dive into each one of these solutions and see the benefits and cons of each.
Vendor Center for Purchase Order Acknowledgments
The vendor center in NetSuite is a fairly limited portal requiring vendors to maintain login information to access your records. There is not much in the way of functionality. With the main capability being for vendors to view and print purchase order. Although the software is customizable to fit your business needs, normally it will require outside help or expertise in setting up these solutions and could be very costly. Out of the box, the vendor center does now allow for processing NetSuite purchase order acknowledgments. For simple NetSuite PO acknowledgements, requiring vendors to login and approve PO’s may be too long of a process and maintaining login credentials may be a significant obstacle for vendors to adopt the portal.
EDI and API for Purchase Order Acknowledgments
EDI integrations have been around for decades and is a common standard in vendor interaction. The challenges involved requires partnering with an EDI integration vendor and setting up the mapping between systems, which can be a lengthy and costly process. EDI will likely always have a seat at the table when it comes to NetSuite purchase order acknowledgments since it is such a common standard. The adoption of EDI between the company and the vendor may be mixed at best since usually only a fraction of companies are setup to use it.
API integrations are becoming more common place as companies become more adept at using technology, however the same challenges as EDI exist regarding the complexity of establish API endpoints, setting up mapping and getting vendors to adopt the API. While its use is increasing when it comes to NetSuite purchase order acknowledgments, it will only work effectively based on the ROI of its implementation.
Revolutionizing NetSuite Purchase Order Acknowledgments
With our Smartes Online Pages, experience the efficiency of real-time updates and centralized information access, combined with interactive communication. Our solution is designed for utmost accessibility and versatility, ensuring streamlined processes and enhanced interactions with vendors. Companies and vendors can share files, shipping quantities, edit ETAs and process NetSuite purchase order acknowledgments. This is all done on just one page! No need for vendors to go through hoops to manage purchase order acknowledgments.
Easy Customization
The online pages solution allows users to easily configure pages to map their own fields and data. Users can specific which fields are editable or mandatory and provide an easy to use workflow for vendors.
No Login Required
While logins are one form of security, it introduces a significant barrier to adaptability. Instead, Smartes uses unique shareable URLs that are shared with vendors and get sent from the purchase order. Don’t worry about the wrong vendors getting access to the wrong page. Our solution makes sure the right vendor uses the correct page.